Ball State Equestrian Team Bylaws

Article I
(Name, Affiliation)

Section 1. The name of the club shall be the Ball State Equestrian Team,
hereinafter referred to as BSET.

Section 2. This club is affiliated with the Ball State University Recreation
Department.

Section 3. This organization is a member of the Intercollegiate Horse Show
Association, hereinafter referred to as the IHSA.

Article II
(Purpose of the Club)

Section 1. To give the students of Ball State University the opportunity to
ride and learn about horses through educational opportunities
and lessons on horses provided by BSET.

Section 2. To give students of Ball State University the opportunity to
compete through the IHSA.

Article III
(BSET Privileges)

Section 1. These privileges are set forth by the Ball State Office of Recreation Services and the Student Organization Association.

Section 2. BSET is primarily funded through membership dues and
through fundraising dollars earned by members. As an active sports club, BSET is eligible for funding support available through Allocation requests. Recreation Services creates an allocation funding board that hears all request presentations and then allocates money between all the active recreation teams. (A team must be active for one full year before they are allowed to participate in allocation requests.)

Section 3. As a recognized club, BSET has an organizational mailbox in IG 104 (lower level next to the equipment room). All university correspondence goes to this location. All mail in the mailbox is the responsibility of the BSET President to obtain.

Article IV
(BSET Responsibilities)

Section 1. These responsibilities are set forth by the Ball State Office of Recreation Services and the Student Organization Association.

Section 2. BSET must maintain active status with the Office of Leadership and Service Programs. The privileges and advantages of being involved in a student organization are many; however, before BSET is able to take full advantage of these privileges, BSET must maintain status with the Officer of Leadership and Service Programs. This includes keeping the Officer of Leadership and Service Programs aware of the club activities and status through an update of records at the beginning of each fall semester.

Section 3. The Office of Recreation Services will hold organizational and informational meetings throughout the academic year. There will be approximately three (3) meetings per semester. These meetings are essential for effective administration of all active sports clubs. As a sports club, BSET is responsible for representation at each of these meetings. For the first (1st) offense of missing one of these meetings, BSET will be on probation for the remainder of the academic year and must meet with an Office of Recreation Services staff member within one week of the missed meeting. Failure to meet with the Office of Recreation Services will result in further disciplinary actions. For the second (2nd) offense, BSET will become inactive and
lose its recognition as a Ball State University Sport Club. This
will result in a freeze on all funds provided by Ball State
University and the Office of Recreation Services.

Section 4. It is imperative that BSET maintain financial matters in an organized and responsible manner. Poor financial decisions reflect on BSET and Ball State University. Once the Office of Recreation Services is notified of any financial problem (bounced check, missed payment, etc.) BSET has seven (7) days to settle the issue in the appropriate manner. If it is deemed by the Office of Recreation Services that problems are
not solved correctly, the club is subject to a loss of all funding.

Section 5. All paperwork for BSET is to be turned in to the sport club graduate assistant in IG 104 in the tray located below the team mailboxes. Release forms are due from all members before activity can begin. Within one (1) week of activity, a membership roster, officer listing, and informational sheet must be turned in. Forty-eight (48) hours before any team travel, a travel itinerary and pre-game report must be turned in. Within forty-eight (48) hours of return from a show, a post-game report must be turned in. A semester report must be turned in within one (1) week of semester completion.

Section 6. As requested by the Office of Recreation Services, BSET is required to have two (2) people on file that are CPR certified that can be in attendance of all lessons and competitions. Coaches are to be certified in CPR to fulfill this requirement.

Section 7. As a student organization on campus, BSET is responsible for communication to the Student Organization Association. SOA is located in the Student Center L1 (in the basement). Communication with this office is the responsibility of the
BSET Secretary.

Article V
(Membership)

Section 1. As a sports club, BSET will determine the membership rules and regulations. However, no student may be discriminated against for reasons of race, age, religion, sex, color, ethnic or national origin, physical, mental or sensory disability, marital status, political or social affiliation, or sexual orientation. Members of sport clubs are not required to compete. BSET is responsible for knowing its association/league regulations governing eligibility for competition.

Section 2. As a sports club, BSET members must fulfill one of the
following requirements to be eligible for participation at Ball
State University.
• Ball State Student
• Ball State Faculty
• Ball State Staff
• Ball State Alumni
• Burris, Indiana Academy, and Ivy Tech students
are not eligible for participation.

Section 3. Each BSET member must sign and understand the sport club
release form before any type of participation takes place with the team. This release form must be completed and filed with the Office of Recreation Services before that member can participate in any lessons or competitions.

Section 4. All members of BSET must read and understand the sports club
handbook given to BSET by the Office of Recreation Services.

Section 5. Membership of BSET is defined as a full time undergraduate or
graduate student at Ball State University. For competition
purposes, only full time undergraduate students at Ball State
University may compete with BSET at IHSA shows for a
duration of eight (8) semesters.

Section 6. This number of members in a lessons is enforced by Black Dog
Farm, Maggie Boyle, Lazy Pine Stable, and Yvette Rouch. This limit is the decision of Maggie Boyle and Yvette Rouch only.

Section 7. Membership dues will be collected each semester. These dues
will be established by a three-quarter (3/4) majority vote of the
BSET officers. Money collected from these dues will be used to pay the IHSA team membership fee, buy safety equipment for the team, and buy any needed tack. Membership dues do not pay for members to ride. They only ensure your membership to the team and eligibility to participate in social and educational activities.

Section 8. All memberships expire at the end of each semester.

Section 9. The membership is non-refundable.

Section 10. Members are encouraged to attend officer meetings but will not have a vote, unless notified.

Article VI
(Membership Rights and Duties)

Section 1. BSET Members are required to do barn duty one time per team member rotation. Failure to meet this requirement will result in a $20 fine and one (1) delinquency being filed against you. Black Dog Farms must be contacted by the Wednesday before the scheduled day of barn duty to notify them of when the member will be working. Western barn duty must be set up by contacting Lazy Pine Stables at least one day prior to the desired day of barn duty.

Section 2. BSET Members are required to clean up after themselves, clean
tack, sweep area, and put away anything they take out at Black Dog Farm and Lazy Pine Stable. Horses are to be well-groomed before each lesson, cooled out properly after each lesson, and well-groomed after each lesson.

Section 3. BSET Members are required to complete three hours of fundraising per year. Members are allowed to do more than three hours if they so wish. All money earned from fundraising goes to the team and not to the personal individual. Failure to meet this requirement will result in a $10.00 fine for each hour not met, as well as one (1) delinquency being filed against them.

Section 4. BSET Members are required to attend one (1) show a year. They can attend the show to watch or to compete. The member must remain for the entire show. Failure to meet this requirement will result in a $10.00 fine, as well as one (1) delinquency being filed against them.

Section 5. BSET Members are required to attend any IHSA shows hosted or co-hosted by BSET. Excused absences from show hosting are only available through two (2) weeks prior to the event, and are only for personal emergencies. Immediate notification of personal emergency is required if such an occurance takes place in the two (2) weeks prior to the event. Excused absences from show hosting are officer discretion. Failure to meet this requirement without officer notification two (2) weeks prior to the event will result in a $25.00 fine, as well as one (1) delinquency being filed against them.

Section 6. BSET Members are required to attend 50% of BSET
meetings each semester. Failure to do so will result in a delinquency being filed against them. Night classes are excused absences for all members. Officers must be notified if the member has a night class or cannot be at a meeting.

Section 7. BSET Members are required to attend at least two (2) educational activities a semester. They are also required to attend at least one (1) social event a semester. Failure to do so will result in a $20.00 fine and one (1) delinquency being filed against them.

Section 8. BSET Members are required to turn all paperwork and financial needs in on time to the appropriate officer. Failure to do so will result in a $5.00 fine if it is late up to one (1) week, and a $2.00 fine for every day after one (1) week.

Section 9. A delinquency is a complaint filed on a regular BSET member by a BSET officer. In order for a delinquency to be filed, a BSET officer must fill out a delinquency form. That form will then be reviewed at a BSET officer meeting. The BSET member will then be notified. BSET officers will hold meetings with both parties separately to evaluate the complaint. The BSET officers will then convene, without the officer that filed the delinquency, to review, and if necessary verify and decide consequences. A BSET member can receive two (3) verified delinquencies without expulsion. A third (4th) delinquency will result in expulsion.

Section 10. A grievance is a complaint filed on a regular BSET member or BSET officer by any BSET officer or BSET member. In order for a grievance to be filed, a grievance form must be filled out. That form will then be reviewed at a BSET officer meeting, without the person present that the grievance has been filed about. The person who the grievance was filed against will then be notified. BSET officers will hold meetings with both parties separately to evaluate the complaint. The BSET officers will then convene, without the officer or member that filed the grievances, to review, and if necessary verify and decide consequences. A BSET member can receive two (2) verified grievances without expulsion. A third (3rd) grievance will result in expulsion.

Section 11. A BSET member is allowed up to four total complaints (any combination of grievances and delinquencies) combined. Receipt of a fifth complaint will result in expulsion from BSET. Multiple complaints of the same happening will be compiled into one complaint.

Section 12. Violations of the constitution or handbook, or any delinquencies/grievances can result in any consequences determined by BSET officers ranging from fines to expulsion.

Article VII
(Associate Membership)

Section 1. An associate membership will be granted to any member who has been a regular member of BSET for at least 2 years and is in good standing with the team. Due to a specified complication that does not allow the member to take part in weekly lessons with the team, the member may take lessons with the team coach or at an approved riding facility. An associate membership will be granted on a case-by-case basis.

Section 2. An associate membership will only be valid for one semester.

Section 3. The associate member will be expected to pay a $50.00 fee per semester and may ride hunt seat, western, or both. If they wish to compete, they must pay the IHSA fees that are appropriate. Associate members are not eligible to be point riders at any shows.

Section 4. The associate member is required to complete three (3) hours of fundraising per year. Members are allowed to do more than three (3) hours if they so wish. All money earned from fundraising goes to the team and not to the personal individual. Failure to meet this requirement will result in a $10.00 fine for each hour not met, as well as one (1) delinquency being filed against them.

Section 5. The associate member is required to attend one (1) show a year. They can attend the show to watch or to compete. The member must remain for the entire show. Failure to meet this requirement will result in a $10.00 fine, as well as one (1) delinquency being filed against them.

Section 6. The associate member is required to attend 50% of BSET’s meetings each semester. Failure to do so will result in one (1) delinquency being filed against them. Night classes are excused absences for all members. Officers must be notified if the member has a night class or cannot be at a meeting.

Section 7. The associate member is required to attend at least two (2) educational activities a semester. They are also required to attend at least one (1) social event a semester. Failure to do so will result in a $20.00 fine and one (1) delinquency being filed against them.

Section 8. The member must take instructional lessons preferably from the team coach or at a facility approved by the coach. If the member chooses to go to the approved facility, the team coach will contact either verbally or through a written form every 2-3 weeks to check on the member’s riding and progress. If the member wishes to show, he or she must have the team coach’s approval.

Section 9. A member wishing to become an associate member must contact their appropriate Vice President (Western or Hunt Seat) and the President and explain reasoning for applying for this form of membership (i.e. physical injury, student teaching, internship…etc).

Section 10. The applying member must also present proof supporting their reasons for not being able to take weekly lessons with the team (i.e. documentation from physician).

Section 11. The President/Vice President will then consult with the coach to determine if an associate membership should be granted.

Section 12. A vote of 2/3 of the officers will then take place in order to official grant and approve the associate membership.

Article VIII
(Non-Riding Membership)

Section 1. Non-riding membership to BSET costs a $20 membership fee.

Section 2. BSET Non-riding Members are required to do barn duty one time per team member rotation. Failure to meet this requirement will result in a $20 fine and one (1) delinquency being filed against you. Black Dog Farm must be contacted by the Wednesday before the scheduled day of barn duty to notify them of when the member will be working. Lazy Pine Stable must be contacted one day prior to the desired day of barn duty.

Section 3. BSET Non-riding Members are required to complete one (1) hour of fundraising per year. Members are allowed to do more than one (1) hour if they so wish. All money earned from fundraising goes to the team and not to the personal individual. Failure to meet this requirement will result in a $10.00 fine for each hour not met, as well as one (1) delinquency being filed against them.

Section 4. BSET Members are required to attend one (1) show a year. They can attend the show to watch or to compete. The member must remain for the entire show. Failure to meet this requirement will result in a $10.00 fine, as well as one (1) delinquency being filed against them.

Section 5. BSET Members are required to attend any IHSA shows hosted or co-hosted by BSET. Excused absences from show hosting are only available through two (2) weeks prior to the event, and are only for personal emergencies. Immediate notification of personal emergency is required if such an occurance takes place in the two (2) weeks prior to the event. Excused absences from show hosting are officer discretion. Failure to meet this requirement without officer notification two (2) weeks prior to the event will result in a $25.00 fine, as well as one (1) delinquency being filed against them.

Section 6. BSET Members are required to attend 50% of BSET meetings each semester. Failure to do so will result in one (1) delinquency being filed against them. Night classes are excused absences for all members. Officers must be notified if the member has a night class or cannot be at a meeting.

Section 7. BSET Members are required to attend at least two (2) educational activities a semester. They are also required to attend at least one (1) social event a semester. Failure to do so will result in a $20.00 fine and one (1) delinquency being filed against them.

Section 8. BSET Members are required to turn all paperwork and financial needs in on time to the appropriate officer. Failure to do so will result in a $5.00 fine if it is late up to one (1) week, and a $2.00 fine for every day after one (1) week.

Article IX
(Officer Responsibilities and Elections)

Section 1. To run for a BSET office, one must meet a membership requirement of one full semester before running for office. BSET offices are: President, Western Vice President, Hunt Seat Vice President, Treasurer, and Secretary.

Section 2. Elections are to be held every other year early in the spring semester.

Section 3. There is no limit to the amount of time one can spend in office.

Section 4. BSET Members are only eligible to run for office after a completed semester of membership with BSET having fulfilled all the requirements of BSET membership.

Section 5. BSET Members are only eligible to run for office if no grievances or delinquencies have been filed against that BSET member.

Section 6. Only riding members may run for office. If a riding member becomes a non-riding member or an associate member during their term of office, they can keep their office position.

Section 7. In the event that an officer must leave office before their two year term is over, they will be replaced in the following fashion:
a)A vote will take place to elect the person that will take over the office.
b)The President and Treasurer will be replaced by other officers. If no officers wish to take over the position of President or Treasurer, the general membership will be allowed to run for the office.
c)The Vice Presidents and Secretary can be replaced by any member that fulfills the requirements of running for office.

Section 8. Training of new officers will take place at least one month before the end of spring semester. Offices will be handed over at least two weeks before the end of the spring semester.

Section 9. BSET president is responsible for conducting all BSET meetings. He/she (along with coaches) is responsible for all correspondence to IHSA through the regional director. Also, the BSET president is responsible for overseeing all BSET activities in general.

Section 10. BSET Western Vice President is responsible for overseeing all team mates. The Western Vice President must report to the president with any issues regarding the western team. The BSET Vice President is responsible for management, direction, scheduling, and paperwork involved in all fundraising activities dealing with all members. Also, the Western Vice President is responsible for correspondence with the Western coach. The Western Vice President is in charge of over-seeing all western team shows. They must fill out all pre-show and post-show paperwork. The Western Vice President is in charge of lesson sign-up for the western team.

Section 11. BSET Hunt Seat Vice President is responsible for overseeing all Hunt Seat team mates. The Hunt Seat Vice President must report to the president with any issues regarding the Hunt Seat team. BSET Hunt Seat Vice President is responsible for management, direction, scheduling, and paperwork involved in all fundraising activities dealing with all Hunt Seat members. Also, the Hunt Seat Vice President is responsible for correspondence with the Hunt Seat coach. The Hunt Seat Vice President is in charge of over-seeing all hunt seat team shows. They must fill out all pre-show and post-show paperwork. The Hunt Seat Vice President is in charge of lesson sign-up for the hunt seat team.

Section 12. BSET Secretary is responsible for all paperwork required by BSET officers, Recreation Services, and the Student Organization Association. BSET Secretary is also responsible for recording minutes at all BSET meetings. BSET Secretary is responsible for communicating with the Student Organization Association.

Section 13. BSET Treasurer is responsible for all collection, deposits, withdraws, and payments made by BSET. Collection of funds and financial reports will be available and reported at all BSET meetings. BSET Treasurer is also responsible for the direction, paperwork, and presentation involved in the Recreation Services allocation request process.

Section 14. All Officers are to ensure the education and safety to all of their. The BSET website will also be taken care of by the officers. Officers make all final decisions regarding anything that deals with the team but all team members have the right to have know and have input.

Article X
(Meetings)

Section 1. General membership meetings will be held weekly.

Section 2. The presiding BSET member possess the right to refuse continuation of a general membership meeting at any time.

Section 3. All general membership meetings are to be administered by the President of BSET. In his/her absence, the President can appoint any officer to take his/her place in the meeting administration.

Section 4. All officers of BSET must attend all general membership meetings. All officers must approve the absence of any officer from a meeting in order for an officer to miss a meeting. Failure to get approval to miss a meeting will result in one (1) grievance being filed against the officer.

Section 5. Any BSET regular member can call a general membership meeting. Meetings called by any regular member will not be held without officer approval of the issue to be discussed.

Section 6. Emergency general membership meetings can be held if called by the President of BSET. Notification of such meetings is the responsibility of all officers of BSET and must be given to regular members one (1) day prior to the meeting.

Section 7. Any BSET officer has the right to call an officer meeting.

Section 8. All BSET officer meetings are open. The presiding BSET possesses the right to refuse continuation of an officer meeting at any time. The officer meeting will close after 15 minutes and no more members will be admitted to the officer meeting.

Section 9. All BSET officers must be present for an officer meeting to take place. All officers must approve the absence of any officer from a meeting in order for an officer to miss a meeting. Failure to get approval to miss a meeting will result in one (1) grievance being filed against the officer.

Section 10. Notification of officer meetings is the responsibility of the BSET President and must be given to all officers one (1) day prior to the meeting.

Section 11. Emergency officer meeting notification is set to three (3) hours prior to meeting. All BSET officers must be present. In the case that an officer is unable to attend, the meeting cannot be held without the consent of the missing officer.

Section 12. Entry fees for IHSA shows will be collected three (3) weeks in advance, if possible. The BSET members signed up to compete will be the only members entered in time to avoid a late fee.

Section 13. If a team member can not make the meeting in which fees are being collected, they are responsible for contacting the BSET Treasurer by the Wednesday following the meeting. All money must be to the BSET Treasurer by the Thursday following the meeting.

Section 14. If a team member wishes to show after the entry deadline with the team, he/she may go to the competition and enter the event, paying the late fee set up by the hosting team.

Article XI
(Lessons)

Section 1. BSET riding members are required to attend his or her designated lesson time only unless given permission to ride at another time by their BSET coach.

Section 2. BSET riding members are required to arrive at lessons thirty (30) minutes before the lesson start time, unless your schedule conflicts. If this is the case, you must notify the coach and get approval. Failure to arrive at a lesson on time does not allow the BSET member to ride past their scheduled lesson end time.

Section 3. BSET riding members must notify coaches 24 hours ahead of time if they can not make a scheduled lesson. If an emergency arises, the BSET member must notify the coach as soon as possible. Failure to do so results in the inability to make up the missed lesson, as well as one (1) delinquency being filed against the member.

Article XII
(Shows)

Section 1. All BSET members in attendance of IHSA shows are required to help teammates at that show. Without advanced permission from the coach or highest-ranking officer present, a BSET member cannot leave the event before the completion of the last team member’s class.

Section 2. All BSET members showing in a show must arrive at least an hour before the start time of the show. Failure to meet this requirement will result in one (1) delinquency being filed against the member.

Section 3. If the coach so desires, post show meetings may be held. They are mandatory to attend if the member has ridden at that IHSA show. Permission to leave before the post show meeting is only available through the coach or highest-ranking officer present. Failure to meet this requirement will result in one (1) delinquency being filed against the member.

Section 4. If there are more members wishing to jump than allowed in the IHSA rules, members with the most points in their over fence division receive first choice at jumping. Members who sign-up for the show at the appropriate meeting are given priority over those who sign-up later in the week.

Section 5. Payment of IHSA Individual Membership fees and signed IHSA Individual Membership forms are required before a member is allowed to compete on the IHSA circuit. These fees and forms will be handed in to regional director Jerry Steinmetz at the first show of the year. New members to the IHSA must also fill out a new member packet before they may compete.

Article XIII
(Insurance)

Section 1. The BSET officers, Black Dog Farm, and Lazy Pine Stable combined agree to the Insurance policy.

Section 2. The Insurance policy must be activated before BSET members can ride at black Dog Farm or Lazy Pine Stable, unless Black Dog Farm and/or Lazy Pine consents to members beginning riding before the policy is activated.

Section 3. Each BSET member is to receive a copy of the insurance policy by which they are covered. Distribution of this policy is the responsibility of the BSET President.

Section 4. The Insurance policy is set up through Amanda Hadley at Equine Insurance Specialists.

Article XIV
(Finances)

Section 1. BSET Members are required to turn all financial needs in on time to the BSET treasurer or appropriate officer. Failure to do so will result in a $5.00 fine if it is late up to one (1) week, and a $2.00 fine for every day after one (1) week.

Section 2. If a BSET member has two (2) returned checks, they will receive a $25.00 fine as well as having one (1) delinquency filed against them.

Section 3. If a BSET member fails to pay a fine issued within one (1) week, one (1) delinquency will be filed against them.

Section 4. The only account BSET is allowed to use is the Foundation Account set up through the University. BSET is not allowed to utilize any outside bank accounts.

Section 5. BSET participates in the Recreation Services allocation request presentations. BSET may only ask for allocation money towards tack, grooming supplies, and equipment that will benefit the entire team, as well as money for team membership into the IHSA or money towards insurance. BSET is not to ask for any allocation money to go towards stable or lesson fees.

Section 6. Payment of lesson and stable fees to Ball State University is required before any member can ride at Black Dog Farms or Lazy Pine Stable.

Section 7. Payment of insurance fees to Ball State is required before any member can ride at black Dog Farms or Lazy Pine Stable.

Section 8. Payment of IHSA Individual Membership fees are required before a member is allowed to compete on the IHSA circuit. These fees will be paid to regional director Cindy Durham at the first show of the year.

Article XV
(Fundraising)

Section 1. All BSET riding and associate members are required to fulfill three (3) hours of fundraising. All BSET non-riding members are required to fulfill one (1) hour of fundraising. All money earned from fundraising goes to BSET and not the individual member.

Section 2. The Office of Recreation Services and the Student Organization Associate have set up certain guidelines involving fundraising.
a)Any corporate sponsorship should be for a specific organization program or activity. No lump sum donations are permitted.
b)Student organizations are not permitted to send solicitation letters to faculty and staff for fundraising purposes.
c)Ball State University prohibits the use of lotteries or raffles.
d)Due to contractual obligations, food sales are not permitted in the recreation, athletic, and Student Center facilities. Food sales, however, may be permitted elsewhere on campus.
e)When a student organization teams with a company for a fundraising event (such credit card application distribution), at least one member of the student organization must be present with the corporate representative at all times during the fundraising activity.

Article XVI
(Coaches)

Section 1. Black Dog Farm, Lazy Pine Stable, and the BSET officers are to seek out coaches together.

Section 2. BSET regular membership must vote a coach in. Two-thirds (2/3) of BSET membership must be present at a meeting for a team decision to be made. Two-thirds (2/3) of the members present must be in approval of the coach for the coach to be voted in.

Section 3. Each coach must sign a contract. This contract will be up for review at the end of each school year. Officers must review each contract in April.

Section 4. To file a complaint about a coach, a form must be filled out with the BSET Secretary. BSET officers must meet and review the complaint and then decide what consequence, if any, should be taken.

Section 5. BSET coach expulsion is only an option after a complaint has been filed. If the complaint is creditable, BSET officers must hold a meeting with the coach. The BSET officers must then meet without the coach present, and decide the result of the complaint.

Article XVII
(Barn)

Section 1. To file a complaint about Black dog Farm or Lazy Pine Stable, the BSET member must fill out a form with the BSET Secretary. Any BSET member can file a complaint. After the complaint is filled out, BSET officers must hold a meeting with the person filing the complaint. BSET officers must then review and verify the complaint. BSET officers must then notify the barn of the complaint. After meeting with all parties involved, the BSET officers must then meet and decide the options to exercise due to the complaint.

Article XVIII
(Faculty Advisor)

Section 1. As a student organization, BSET is required to have a faculty advisor who must be a member of the Ball State faculty or professional staff. The advisor assumes responsibility for working on a continual basis with BSET in accordance with the policies of the institution. They give their time and expertise to facilitate the growth and development of students through the group process. Also, they represent the University when legal questions arise. It is important to maintain a relationship with the BSET advisor because they provide a degree of continuity to the club as new students arrive and others graduate.

Section 2. The BSET faculty advisor is Dennis Wible. His e-mail address is 00dmwible@bsu.edu, his phone number is 765-284-2064. Denis Wible can be found in TC 834.

Article XIX
(Publicity)

Section 1. The Office of Recreation Services must approve all handouts, posters, banners, etc. The Office of Recreation Services must approve all promotional/publicity efforts prior to being printed or posted on campus.

Section 2. Press releases are a good way of publicity. Scores must be submitted to the sport clubs graduate assistant within twenty-four (24) hours of the meet or event. The following information needs to be included:
a)Name and date of the event
b)Your name and phone number
c)How everyone at the show did
d)Where the event took place

Section 3. The scramble light may be used for publicity. This may be reserved for a maximum of three (3) days in one week. Space must be reserved through the Student Center Reservations Office, SC 114.

Section 4. Leaflets, handbills, flyers, etc. may be distributed by hand to other persons or through addressed campus mail. They are not to be attached in any way to poles, doors, car windshields, walls, windows, or any other University property.

Section 5. There are many other publicity ideas listed in the Sports Club Handbook.

Article XX
(Authority)

Section 1. All decisions made by BSET officers are final. Decisions are not to be appealed to Recreation Services or to the Student Organization Association unless BSET violates the governing bodies’ regulations.

Section 2. All BSET officer votes must include each officer on each decision.

Section 3. BSET officers will review all grievances/delinquencies. The decisions brought forth by the BSET officers in these cases are final.

Section 4. Violations of the constitution or bylaws, or any delinquencies/grievances can result in any consequences determined by the BSET officers ranging from fines to expulsion.

Article XXI
(Amendments)

Section 1. The BSET constitution and bylaws will be reviewed in April of every year.

Section 2. Reviews and changes in the form of amendments can be added to the BSET constitution at any time with a quorum vote of BSET membership. There must be two-thirds (2/3) of members present in order for a vote to take place, and two-thirds (2/3) of those present must be in favor of a change in order for it to take place.

Section 3. BSET members are encouraged to voice any concerns with the BSET bylaws at officer meetings, or privately to any officer. BSET officers will then meet and decide on any changes to be made to the BSET bylaws.

Article XXII

Section 1. These bylaws shall be considered adopted, upon the approval of the two-thirds (2/3) of all members present at the meeting called for the express purpose of considering and adopting these bylaws.